Article by Chris Costi, Last update at May 30, 2023
SurePayroll started out in the year 2000 with a mission to help US small businesses by providing all aspects of payroll services. They introduced the first online payroll tax filing solution for businesses with 1 – 100 employees. SurePayroll is one of the leading online payroll companies in the US. They currently run more than 10 million payrolls nationwide. In 2011 they joined Paychex Inc. which provided even more resources to their customers. With innovative industry leading technology, SurePayroll also provides award winning US based customer support. Apart from payroll services, SurePayroll also offers efficient solutions for managing 401 (k) plans, workers’ compensation, health insurance and employee screening. All types of businesses will benefit from the payroll services offered. SurePayroll offers centralized access to employee data in a single dashboard.
SurePayroll is one of the most economic payroll services. They currently charge $29.99 per month plus $4 per employee. SurePayroll does not advertise their prices on their website and you would have to get a quote. The cost will depend on the services you need plus how many employees you have.
They charge an extra fee for year-end tax forms if required. There is also a $10 monthly cost for timeclock integration and $5 per month for accounting integration options. SurePayroll also offers a free one month trial if you wish to try it out before you purchase. The payments are done on a month to month basis and you can cancel at any time without incurring any penalties. Low monthly fees & unlimited payrolls keep costs down.
SurePayroll is a cloud-based payroll service provider for small businesses. With SurePayroll you can do your payroll with a click, on computer or mobile device, with the assurance that all calculations have been done accurately and automatically. Quarterly, year-end reports and W-2 and 1099 forms are taken care of and automatically filed. SurePayroll allows you to run unlimited payrolls through AutoPayroll, offering multiple pay rates and bonuses.
Direct deposits into your employees’ accounts are possible on the same day you run your payroll. Federal and State unemployment insurance is calculated and the correct deductions are made according to the salaries earned. SurePayroll offer their services and tax filing to multiple states in the US. They also handle the required reporting of new hires to the government on your behalf. Your employees can access their paystubs and year-end reports online or via mobile applications. SurePayroll is a flexible payroll service with good support and comprehensive reporting.
SurePayroll’s payroll services are comprehensive. They do all the necessary calculations of how much each employee is paid by taking into account their hourly rates and salaries, shift differentials and overtime. Federal, state and local taxes relevant to your business are deducted as well as benefits that have been selected.
Payments can be made in person or by using direct debit. The software provided by SurePayroll also gives you the capability to print pay-checks if necessary. All you need to do is add the hours worked by your employees and everything else will be calculated automatically according to the preferences you establish. A click of a button on your computer or mobile is all that is needed to run your payroll.
Let’s Dive Deeper
Setting up your payroll can be quite detailed and it is of the utmost importance that you do it accurately from the start. You will be required to put all your companies’ information including tax numbers and registration. The employee set up is next with the rate or salary information. Here you would need to specify if you want your staff to have online access to their pay stubs and tax forms as well as be able to update their own personal details. SurePayroll has representatives that can assist you through this initial process. Once all is set it is a simple matter of running the payroll.
The SurePayroll dashboard is easy to navigate with drop-down lists and multiple choice buttons that are interactive for data entry. After all the information has been added correctly you can preview the payroll to make sure that everything you need has been included. From the preview you will be able to see the total wages, taxes paid and how much each employee has earned. The system will give you a reminder of any checks that need to be printed and how much is due to benefit providers. Once you hit the Approve button you are ready to run payroll.
SurePayroll offers flexibility and they can handle any type of business including vertical industries. They integrate with the most popular accounting application which includes QuickBooks, Xero, Kashoo and Sage 50. SurePayroll is an excellent payroll service for smaller businesses because they are cost-effective and offer numerous integration options. The company is competent at managing employee records and processing payroll runs. The assurance that all relevant federal, state and local taxes will be paid on time is a huge relief for most companies. Compliance updates are done automatically and you will always be up to date with your responsibilities as an employer.
With SurePayroll you will have your payroll taxes calculated, deducted and paid on time. Quarterly reports are automatically filed and W-2 and 1099 forms are generated at the end of each year. You will also be able to keep excellent records and integrate with your accounting software so there is no need for manual entries.
SurePayroll is backed by Paychex which is one of the largest payroll providers in the US. Their intuitive platform is accessible from any location on computer or mobile. This also allows your employees easy access to their tax information online. SurePayroll also offers other services like health insurance, retirement plans, and other benefits. The system is cloud-based and is available on iOS and Android devices, as long as you are connected to the internet.