OnPay Payroll Review

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  • Time and Attendance
  • HR and Recruiting
  • Calculate Taxes
  • Online Setup

Key Features

  • Covers 50 states
  • Hourly, salaried employees and contractors
  • Employee self onboarding
  • Automatic tax payments
  • Process W-2 and 1099 forms
  • Multiple pay rates and schedules
  • Transparent pricing
  • Free trial
  • Full set of HR tools
  • PTO Tracking and approvals
  • Software integrations
  • Free migration and setup


OnPay has a very simple price structure at $40 plus $6 per employee monthly for all their features and functionality. They offer a free one month trial for those who want to try out their software before purchasing. Their pricing is based on active employees per month and this includes both unlimited monthly pay runs and year end W-2s and 1099 forms which are printable.

If you wish to order copies of tax forms you will be charged $5 per copy plus shipping. Everything is covered by the monthly fee except for any health, retirement, or workers’ comp policies you choose to add on.

Things To Note

OnPay guarantees that their payroll calculations and tax filings are accurate. Their mobile friendly, cloud based, software covers all types of businesses and is perfect for up to 500 employees. OnPay offers custom reports and a consolidated dashboard with flexible permissions which makes it suitable for accountants as well. The ability to meet the tax requirements for every state and the pay-as-you-go workers’ compensation allows you to execute payroll quickly and efficiently.

Automated payments can be made by check, online or debit card. New employees and other workforce changes are updated automatically and employees can make changes to personal information themselves. OnPay covers your business and employee tax obligations and keeps you up to date with state and federal payroll taxes laws and legislations. Simple and clear pricing for payroll, benefits, and HR make OnPay a scalable solution for growing businesses. OnPay allows you to send e-signable offer letters and set up onboarding workflows. New employees can self-onboard, and you can store all their records in the OnPay document vault. They also integrate with top accounting, HR, and time-tracking software.

In A Nutshell

Any business looking for reliable and easy to use payroll software which is cloud based and offers mobility, will be happy with OnPay Payroll. You can do everything from covering your employees’ salaries and wages to setting up pay-as-you-go workers’ comp and employee benefit plans with help from in-house advisors. New employees can onboard easily by filling in all their details onto the software database for you.

OnPay offers a clean and easy to use interface that does not require previous knowledge, and in the event of a problem, they offer excellent customer service. Software automatically updates employee information and calculates the correct taxes in 50 states. They offer 40 plus payroll reports and you have the option to run your payroll at any time. Functions available include scheduling, corrections and even cancellation of pay runs. Payments are automatically made to employees, in just two days, by direct debit, check or prepaid cards.

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