Article by Chris Costi, Last update at October 26, 2022
Patriot Payroll, from Patriot Software, is an integrated payroll management solution for small businesses with 1 – 100 employees. Their main mission is to provide easy and affordable accounting and payroll software to small companies in the US. Patriot has assembled a team of experts and software developers to build their popular and top rated payroll solutions. Their integrated human resources and payroll management will help you streamline the procedures required for running payroll. Payments and tax submissions are automatically calculated and the software also provides payroll records, prints checks and sets up direct debits. Reports can be generated to keep you up to date with submissions of state and federal taxes, which will get paid correctly, and on time. Payments to your employees can be made through direct debit or by issuing electronic checks. Personalized portals are available for your employees if they wish to access their records and end of year tax reports. Patriot Payroll is an independent service which can be integrated with other Patriot software solutions like Patriot Time, for time and attendance, and Patriot HR for personnel tracking. Patriot also offers a full accounting package, if you wish to use them for your accounts. Patriot have combined a fully functional payroll system with tax filing services that are affordable, accurate, and reliable.
Patriot Payroll software is available with two plans. The Basic Payroll costs a basic $10 per month plus $4 per employee. This includes unlimited payrolls which are accurate and secure. In some States, you will be charged an extra $12 for tax filing, if required. The Full Service Payroll, costs $30 per month plus $4 per employee and this includes tax filing, time tracking, and timekeeping. HR services are an additional $4 plus $1 per employee.
Patriot also offers online accounting software for small businesses which fully integrates with their Payroll software. You can take advantage of their 30- day free trial offer, or purchase on a month to month basis from between $15 and $22.50 per month. You will need to subscribe to the $7.50 per month version to pay contractors and print 1099s.
Patriot offers a full-service payroll system. With help from start to finish, most small businesses will be able to set up all the necessary information which needs to be done before running payroll. The software has an excellent setup wizard that makes it easier. You can also rely on Patriots customer support representatives to guide you through this process. The user-friendly interface handles the basic tasks needed to create correct employee data and the drop down selections will guide you through setting up deductions, contributions, and bonuses.
Precision is required from the start in order to make the correct payments for federal and state taxes, benefit providers and health insurance. Patriot offers free phone, chat and email support if you need any help. Navigation tools are provided on a central dashboard which is easy to navigate. Once all the required information is loaded into the software all you need to do is enter the hours that your employees have worked and approve payroll. The system will automatically pay directly or remind you to print out paychecks and pay stubs.
Patriot Payroll is not designed for big business and is only suitable for companies that have less than 100 employees. They have customers across most industries including retail and service businesses. The software is set up in a way that demands all the information be entered in order to be able to run payroll. This way you can be sure that all required data has been entered.
Patriot software is flexible, and you can add time tracking which will enable you to set the hours your employees work with the necessary deductions for holidays, sick leave or benefits like overtime and expense reimbursement. Health insurance and retirement plans can also be set up to be deducted on a regular monthly basis. This will include company deductions as well as employee paid contributions. Patriot offers all the features needed to simplify payroll.
Let’s Dive Deeper
Patriot software for payroll is set up to help you take control of your employees’ payroll. To find out what your tax requirements are per state you can consult an online page with all the information required to be able to access state-specific information like Federal Employee Identification Numbers and State Unemployment rates. Apart from all the legal requirements, you will also have to submit bank account information for payroll as well as fill out authorization forms. Employees will be able to access their information through a password-protected portal which they can view and edit. A record will be created for each employee with all their information. Reports will include payment information, paycheck history, deductions, and contributions.
On payday, all you need to do is run a new payroll through the navigation pane. You will be required to enter pay period and date of payment as well as tick off which employees need to be paid. All you need to do is add the number of hours shown on your time tracking application and allow the software to work out the rest. For salaried staff, you will just add their gross salary and all the additions and deductions will be calculated according to your requirements. After Payroll, Patriot software offers comprehensive analytics through comprehensive reports. If you need a simple accounting package, Patriot offers a basic accounting application that will provide invoicing, income and expense tracking for profit and loss accounts. Patriot does not integrate with other popular accounting packages.
Patriot Software is reasonably priced and readily available for smaller businesses. They offer solid support that will enable new users to easily set up their payroll within the Patriot Payroll software. If you do not have an accounting package you can subscribe to the Patriot Accounting Premium software, which is easy to use. This will help you keep track of all your income and expenses with records of day to day transactions. Your accountant will be able to use this information for your balance sheet, profit and loss account, and taxes. You can also subscribe to the Patriot 1099 software if you are paying contractors and vendors. The forms are printable on IRS approved forms.