Square Payroll & Invoicing Review

8.8/10
Very Good

676 reviews
on 2 websites
  • Time and Attendance
  • Calculate Taxes
  • Online Setup
  • Small business

Key Features

  • Automatic Payroll
  • Import timecards automatically
  • Clock in at your point of sale
  • Online accounts for your team
  • Worry-free payroll compliance
  • QuickBooks Online integration
  • Save time with direct deposit
  • Free Online Invoicing
  • Customized Invoices

Pricing

Square’s Online Payroll Services process millions of dollars for their clients every month. Starting at just $29 a month + $5 per employee or contractor, this service is essential for all businesses that have a number of employees to process.

Square’s Online Invoicing Services are free to send. You will be charged the normal credit card fees when receiving payments. Payment are then deposited directly into your bank account.

Things To Note

Direct payment to your employee’s accounts is set up and payments are made automatically each month. Employees submit their personal information and have a link to their online accounts which they can view at any time. The system automatically imports their hours and calculates sick leave and other relevant information before issuing payments. With the integration of Square’s insurance partner, AP Intego you can also pay Workers’ compensation.

With Square’s invoicing services you can create invoices in seconds. Use your computer or POS app, or even your mobile device to customize and send your invoices to your clients.

In A Nutshell

The ability to import timecards with a click and have the payroll services that Square provides process the information automatically is a huge plus. Whatever the structure of your payroll is, the payroll services can be programmed to pay any combination of hourly or salaried employees and contractors. Simply sync timecards from your point of sale and calculations of hours worked, overtime and any deductions are calculated automatically.

Square’s Invoicing services are easy to set up and customize. Payment are usually made in a couple of days depending on the type of payment. Square allows you to receive credit card payments online through their payment portal.

LET’S DIVE DEEPER:

The Square app on your iPad allows employees and contractors to clock in and out. With one click the hours are then transferred to each employees file and this information can be edited and approved by the employer or manager from any location at any time as long as there is an internet connection. Owners and managers can sign into the Square dashboard to keep track of employee performance and all their personal details. Employees are given their own unique passwords which keeps the time records secure and accurate. Payroll runs itself and on pay day, all the information is imported and the salaries are calculated and processed automatically. Notifications are sent to the employees and to management when this is completed. Square’s online payroll services also calculate tax deductions and workman’s compensation according to state regulations in the USA. The system also generates official tax forms that can be filled out and sent to government departments in the USA.

You can set the Square’s payroll system to pay your employees as many times per month as needed. The system offers you the flexibility to set the payments according to what your requirements are and you can set up your whole team to get paid monthly or weekly depending on agreements made in their employee contracts. Employee payroll compliance is automatically set up, depending on your location. Payroll services can withhold payments to comply with federal or state taxes and this information will be transferred to your accounting package and payments can be made as required by law. Employees can also rest assured that they will be paid automatically through the payroll services and funds are directly deposited into their bank accounts.

Custom reporting and QuickBooks online integration simplify accounting for your business and allows you to keep all your information synced for accounting purposes. Square offers customer support through a helpline, online FAQ’s, Facebook and Twitter. You can also email them if you need support and they are available 12 hours a day. When taking everything into consideration, if you have the Square POS system and you employ a number of people to run your business, it makes sense that a payroll system will simplify matters for you. Square offers one of the most comprehensive payroll services online and thousands of clients use this system on a daily basis. One thing is for sure, when used correctly the Square Online Payroll System can save you a lot of time and effort.

Square’s Invoicing Services make it easy for you to keep track of payments, send reminders when invoices are not paid, or receipts after receiving payments. The invoice generator allows you to customize your invoices with your logo and details, and send out professional looking invoices which represent your business. Keeping track of your invoices through your Square Dashboard will give you a clear picture of payments received.  You can also create default messages on your invoices such as terms of sale or thank you notes etc.

It is simple for your customers to pay you directly online with the set up offered by Square’s invoicing services. The customer can respond directly with any type of payment through the invoice and not pay any charges. You will also be able to store your customer’s card information securely on file, making it easier for them to make payments in the future. This is perfect for repeat customers. Tracking invoices is easy and possible through any device as long as you have an internet connections. Funds from paid invoices are processed quickly and in most cases the money is deposited into your bank account the following business day.

 BEST FEATURES

  • Import timecards automatically

Clocking in and out at work can be done from the Square Point of Sale app. With a click you can import your employee’s hours and let Square’s online payroll services run automatically.

  • Online accounts for your team

Employees set up their own online accounts with all their personal details including banking information. A unique password is given to each employee so that they can keep track of their account and management has the ability to keep track of each employee’s performance and remuneration.

  • Save time with direct deposit

Salaries of all employees are automatically processed and transferred directly to their bank account. This saves time for both the employee and the employer.

  • QuickBooks Online integration

Square Payroll also integrates with some of the top employee time card systems, so you can use the one that works best for your business. Accounting is simplified with the integration of packages like Quick Books which syncs with your POS and Payroll services to keep all your accounts accurate and save you time and money.

  • Create and process invoices efficiently

Square’s Invoicing services allow you to create customized invoices that represent your company. Send invoices, receive payments and keep track of all transactions through this service.

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